Privacy Policy

Last Revision: February 7, 2013

The privacy of our users is very important to us and we shall take all reasonable measures to have your personal information protected to ensure you feel safe and secure. This Privacy Policy shall cover how Internet Promotion Agency S.A. (hereinafter "Internet Promotion Agency") shall use personal information that users provide to Internet Promotion Agency when they use the EmailTray software. By using the EmailTray software you accept the terms of our Privacy Policy.

1. Collection and Use of Information

1.1. Registration

After the EmailTray software installation is complete, you are prompted to provide your email address and password to create your EmailTray account. The specified email address and password shall be used by the EmailTray software to sign in to your EmailTray account.

1.2. Mail database

Once installed, the EmailTray software shall prompt you to provide details of the email accounts that you want to be tracked by the EmailTray software to start using the EmailTray software to the full extent. After you have granted access to your email accounts, the EmailTray software shall analyze your email databases to establish what contacts are important to you. As a result, the EmailTray software shall send encrypted hashes of your contacts’ email addresses to the Internet Promotion Agency’s servers to be able to identify emails from these contacts as important. These hashes cannot be decrypted and shall be securely protected from access by any third parties.

While processing incoming mail to identify important senders, the EmailTray software shall not send any email content, subject lines, email account login and password information from your computer to the Internet Promotion Agency’s servers.

1.3. Partner API data

When you use the EmailTray software to view emails from senders that are not registered in the EmailTray system, the EmailTray software shall hash and securely send the senders’ email addresses to the API of partner companies. Doing so, the EmailTray software attempts to make visible the shared data (e.g. picture, name, occupation) for you in the EmailTray software window. The hashed email addresses of senders shall be transferred to our partners with the sole purpose of improving your experience of using the EmailTray software.

2. Use of Cookies

After the EmailTray software signed in to any of your email accounts, it shall use cookies to identify you during the course of your session. A cookie is a piece of data that is stored on a user’s computer and contains information about a user. By default, we use a persistent cookie to make it easier for you to sign in to your email account from the EmailTray software. You can remove or block this cookie using the settings in your browser. We shall not link the information we store in cookies to any personal information that you submit to the Internet Promotion Agency’s servers via the EmailTray software.

3. Log Files

Every time you visit the EmailTray website located at, Internet Promotion Agency shall save your IP address, the name and IP address of a remote host computer, time, status and amount of transferred data, the website from which you entered the EmailTray website, the product and release data from your Web browser in a log file. Internet Promotion Agency shall use the data from this log file in anonymous form without reference to your personal information for aggregated demographic and/or geographic statistics. Using the log file, Internet Promotion Agency can also identify defects on the EmailTray website and thus continually improve the quality of Internet Promotion Agency’s services.

4. Security

The access to your personal data shall be protected with a password that you enter during the process of registration in the EmailTray software. Internet Promotion Agency shall take all and every possible security measure to protect you against loss, misuse and alteration of data used by the EmailTray software.

Please note that unauthorized entry or use, hardware or software failure, and other factors may compromise the security of user account information at any time.

5. Sharing and Disclosure of Information

The privacy of our users is very important for Internet Promotion Agency. We shall not disclose, sell or rent the personal information to any third party for marketing purposes. We shall share your personal information with the third parties only if you instruct us to and only if such information is required to provide you with specific services. For example, we may use a credit card processing company to bill the EmailTray users for subscription fees. These third parties shall not retain, share or store any personal information except to provide these services and shall be bound by strict confidentiality agreements, which limit their use of such information.

Internet Promotion Agency may disclose personal information to conform to legal requirements or to respond to a subpoena, search warrant or other legal process received by Internet Promotion Agency, whether or not a response is required by applicable law.

Internet Promotion Agency reserves the right to transfer personal information to a successor in interest that acquires rights to that information as a result of the sale of Internet Promotion Agency or substantially all of its assets to that successor in interest.

6. Changes in the Privacy Policy

Your use of the EmailTray software, including any dispute concerning the privacy, is subject to this Privacy Policy and the Terms of Use of the EmailTray software.

Internet Promotion Agency reserves the right to modify the Privacy Policy from time to time and such modifications shall be effective upon posting them on the EmailTray website currently located at You agree to be bound by any changes to this Privacy Policy when you use Internet Promotion Agency’s services after any such modification is posted. It is, therefore, important that you review the Privacy Policy regularly to ensure you are updated of any changes.

7. Contacting Internet Promotion Agency

If you have any questions or comments about our Privacy Policy please contact us at