Tag Archives: email notifier

The Devil Is In The Details: 9 Things That Make The EmailTray Email Client For Windows Awesome


The EmailTray email client for Windows is great in dealing with all email management tasks: it sorts email according to importance and notifies you about important messages only, saves you from spam and phishing, rescues good emails from the Spam folder and synchronizes your contact address book. The EmailTray developer team does its best to implement other ideas to bring you the best email client possible:

  1. The EmailTray email client for Windows is easy to set up. You need just click once to install EmailTray. Install the EmailTray email client.
  2. Add your email accounts instantly. You just need to add the email address and password in most cases and nor further setup is needed. The EmailTray email client knows all the necessary settings of the popular email providers.
  3. Create full and shortened signatures to be added automatically in new emails and replies. Your full signature will be automatically added to all your new emails and the shortened one to your replies and forwards. The automatization saves you seconds, and a second saved is an hour earned.
  4. Turn off/on sound notifications quickly. You can find a sound notification icon in the bottom right corner. Just click it to turn all the EmailTray sound notifications off/on; there is no need to go to the settings if you need no sounds.
  5. Access the most important emails quickly. Click the EmailTray email client icon in the notification area and you will get to the latest unread important email.
  6. Mark spam in different ways. You can mark as spam a message, a sender or all messages from the domain at once. These flexible settings help to fight spam as smoothly as possible.
  7. Create specific rules. You may set a sender’s priority before you receive any email, you just need to know the sender’s name or keywords in the subject. Do this to be sure you read important emails even if the sender uses a new email address.
  8. Manage your subscriptions in a smart way. The EmailTray email client combines emails from different senders but sent to one subscription email address into one contact card and one thread. Names of the senders in these subscription threads are highlighted so you will easily find a message you need. And there are even more things to make your subscription management easy: you may create rules and mark special senders with different colors.
  9. Add all of one sender’s email addresses into one contact card. It doesn’t matter what email address your sender uses, you will see the photo you chose for this sender anyway.

Are there any features you’d like to see in the EmailTray email client or Windows? Feel free to tell us in the comments or discuss your thoughts on our Facebook page.

A Smart Email Notifier: Get Alerted Only about the Emails That Are Worth Your Attention

new mail notification

So you use email as one of the important channels for business and personal communication, receive tens or even hundreds of email messages per day, and get distracted to your Inbox many times a day… For those who practically apply time management principles to their everyday life, it is vital to use productivity tools to conquer information overload – in order to focus one’s attention on important tasks and eliminate unnecessary distractions.

So where is the way out? A smart email notifier is definitely the best solution here.
Why would you need an email notifier? There might be several reasons for that:

- You want to be focused on your daily tasks rather than checking mail dozens of time per day
- You don’t want to miss any important emails
- You want to know about each important mail in time, not in a batch only three times a day (which is what some email overload experts have suggested as a strategy).

In other words, a good email notifier is supposed to free up your hands and save your time, help you manage email efficiently, let you focus on important tasks and improve your email productivity.


Standard features expected in a simple email notifier

  • Easy and hassle-free setup
  • Popular Webmail provider support
  • POP3 and IMAP support, including SSL
  • No limit on the number of email accounts to track
  • Visual and sound notifications that can be disabled on demand

Extra features you would love to have

  • Tray icon notifications about new important emails
  • Access to the Inbox directly through the email notifier
  • Custom mail check interval for each email account
  • Locking your email data with a password
  • Low cost, or NO cost at all

Advanced features of a smart email notifier

  • A smart email sorting mechanism which ranks emails by priority
  • Notifications about IMPORTANT emails only
  • Smart reminders
  • Ability to sync mail data between your desktop and Android devices
  • Having messages from the Spam folders of all your accounts aggregated in one place for a quick check and mass deletion

Do you want to get the most out of your email software? Then go for EmailTray, a FREE email client and a smart email notifier which offers you everything you could ever dream about in an email client.

EmailTray offers easy and lightning-fast setup: just enter the login and password details for each email account (this data will be stored locally on your PC), and this smart email client will configure everything for you.

EmailTray supports all popular Webmail providers (Yahoo! Mail, Gmail, Windows Live Hotmail and AOL Mail), POP3 and IMAP accounts. You are not limited to the number of email accounts to track.

With EmailTray, you can read, reply to and forward emails in HTML; open, save and send attachments, take advantage of the instant search feature, manage your contacts and sync them with your Android devices… and more.

Thanks to an advanced email sorting mechanism, EmailTray knows which emails you need to attend to first and it does not bother you with each and every email. It will notify you about the top priority emails only with a popup window and sound.

EmailTray software is available both as a Windows email client and an Android email app. In fact using EmailTray on several devices improves the accuracy of email sorting across all your devices, as EmailTray remembers the email actions you applied to each email sender and uses this data for better email sorting.


New mail notifications in the EmailTray Windows email client

New mail notifications in the EmailTray Windows email client


EmailTray Android email notifier

New mail notifications in the EmailTray mail app for Android

The Fifth Element of Effective Email Management

email management
What is effective email management? It’s having your emails organized, responding to them in a neat and timely manner, never losing important emails and having no stress at work because of a cluttered Inbox (email overload). See below five elements which make the process of email management more effective and worry-free.

Element #1: Track all mail in one place

How many active email accounts do you run? Three, five, ten, or even more? Let’s give it a count.
First, you surely have at least one personal email address to communicate with your friends and relatives.
Second, you most probably use a corporate email address for your business. If you run several business projects you will be using several corporate email addresses, right?
Also, most of us have a couple of extra email addresses used for online subscriptions, one-time registrations, trials, etc. You do not expect any important messages from these email accounts but you still have to check them from time to time – to confirm online registrations, get your promotion codes and download links, etc.

It’s a wise thing to use an email client to manage multiple email accounts from one place, preferably offline as well as when your computer or mobile device is connected to the Internet. You will need to choose software that runs on your operation system and supports all email services and protocols that you deal with – including most popular Webmail providers (Yahoo! Mail, Gmail, Windows Live Hotmail, and AOL Mail), POP3 and IMAP. If you use the Windows OS or an Android smartphone, the EmailTray email client could be of great help here.

Element #2: Classify emails according to their priority

Before you start dealing with your emails, it is important to classify messages according to their priority – to be able to attend to them in a priority order. Thus, will need to separate the wheat from the chaff – so that you can focus on the most important emails first and reply to urgent messages quickly.

The process of email sorting traditionally includes three important steps:

  • Deleting spam messages from your Inbox
  • Sorting the rest of the emails by priority: urgent and most important first, less important to come next – including news, subscriptions, payment checks, etc.
  • Revising the contents of the Spam folder – just in case any good messages have been mistakenly trapped by spam filters.

You can do all this by hand, several times a day, taxing your brain and wasting your time. Or you could delegate spam detection and email sorting jobs to email productivity tools – to free up your brain and your hands and save valuable time. See Element # 5 in this list for more details on email productivity tools.

Element #3: Unsubscribe from what you no longer read

Unsubscribe from the newsletters and services you no longer need or read. Are you a parent of a grown-up kid? That probably means that you no longer need a subscription to your favorite kids clothing store where you used to shop several years ago… Reading too many newsletters on the same topic and coming across the same entries often? Stay subscribed to those that cover the events most efficiently, and say good-bye to those who copy-paste.

A bad habit of being subscribed to “everything I might possibly need in the future” eats up your time and productivity. Email overload has been recognized as a serious hindrance to getting things done in the corporate world and in modern personal lives. So find a day to run a detox hour with all of your email subscriptions and unsubscribe from those that clutter up your Inbox and add no value to your everyday life.

Element #4: Keep your answers short and neat

It is for the benefit of you and your email recipients to deal with emails as quickly as possible. So keep your answers short and value your time and the time of people you communicate with.

Tip: Use email signatures to save an extra minute on typing salutation and your name at the bottom of the email message. The good news is that most of the advanced email clients will give you a possibility to create different email signatures for each individual email account.

Element #5: Use email productivity tools

As mentioned above, if you value your time, make sure to use smart productivity tools to automate email management jobs. It is not enough to have all your email messages aggregated in one place. It’s important to have your emails organized.

For example, you could take advantage of the smart email filtering feature offered by the EmailTray email client. It will detect the emails which are important for you because of your email habits and give you the option of dealing with these messages first. EmailTray is also capable of rescuing important email messages mistakenly trapped by spam filters, so you can forget about the problem of missed emails!

A good email contact management system will sync across various devices (desktop, smartphone, notebook) and keep all your email contacts in one place.

It would also be cool to set up your mail client to alert you to the most important emails only, not to each and every email. Can your favorite email client do this for you? EmailTray can, so grab your copy of the EmailTray free email client now!

Meet the New “EmailTray for Android” Mobile Email Client App: A Personal Concierge in Your Pocket

emailtray for android


We are proud to announce that now you can use EmailTray on your Android-based devices. The EmailTray for Android email client app is compatible with Android 2.2+ devices.

EmailTray for Android app is a lightweight email client that detects important messages and separates them from everything else. A special smart algorithm is used for this. With EmailTray you can focus only on the things that really matter.

Why you should try out the EmailTray for Android app:

  • You can manage all emails from one place (support for POP3 and IMAP including push notifications)
  • You will have your emails automatically sorted by sender priority
  • The functional widget on the home screen will notify you about the number of priority emails you have without distracting you with the number of low priority emails you have
  • You can be notified about important mail with sound, vibration, light – however you want
  • With EmailTray one can share photos, ringtones, links and other content by email with one click
  • Your email accounts can be protected with one password.

Install our new mobile email client app and have the advantage of the personal email assistant in your pocket. Our Android developer team will be happy to get your reviews and comments, your feedback helps us to improve our products.

10 Best Features that Keep Me with EmailTray

email tray top priority folder


What should your perfect email client do? What functionality are you still looking for? I’ve tried to use webmail interfaces, checked different email clients, and chose EmailTray. Now I will tell you what features allow me to say that EmailTray is the perfect tool to manage emails.

1. Smart email sorting.

EmailTray helps me to keep my inbox in order.

EmailTray ranks all incoming mail using a proprietary email ranking algorithm, singles out important messages and then lists them under the Top Priority and Low Priority tabs.

With EmailTray you can stop looking through all your “incoming” trying to find the most important email – EmailTray does this for you. Like an attentive personal assistant, it places all the top priority emails into a special folder. If you like to have all your papers, desktop and email in order – this feature alone is enough to try EmailTray, but there are 9 more:

2. Rescuing good mails from spam.

EmailTray helps me not to lose an important email in the Spam folder.

You have certainly found important emails in the Spam folders of your Outlook and webmail now and then. EmailTray scans the spam folders of specified webmail and IMAP accounts and, using our special algorithm, moves good emails trapped by the spam filters to the Inbox.

3. Enhanced address book.

EmailTray helps me to manage my contacts and keep them up-to-date.

Manage your contacts in EmailTray and sync your contact list with your Google Contacts. Besides, the smart algorithm will help you to merge your contacts’ address cards, if there are several addresses for the same person.

4. Real people behind the emails.

EmailTray makes email conversation a real person-to-person communication.

EmailTray shows your contacts’ data from their social profiles on Facebook and LinkedIn. So when you receive an email from a new person, you can see a photo and some information.

5. Phishing and scam emails recognition.

EmailTray keeps an eye on my online security.

Attempts to acquire information such as usernames, passwords, and credit card details, masked as a trustworthy entity in email are unfortunately common these days.  EmailTray checks whether the sender is real and shows you the official icon if it is (for large or participating email senders that we work with). Now you can feel safe about your passwords and credit cards details.

emailtray antiphishing

6. Your email data locked with a password.

EmailTray keeps my private emails really private.

This option can help you feel safe about your email accounts if you use EmailTray on a computer that is used by several users. Set a password and only you will be able to use your EmailTray.

7. Customized signatures.

EmailTray chooses the corresponding signature automatically for each account you write from.

When I used other email clients, I always had to write “With best regards, Aliona” manually in the replies. With EmailTray you can have several signatures that will be automatically used in the first emails, replies or forwards for specific email accounts.

8. Instant message search.

EmailTray helps me find everything I need in a split second.

EmailTray offers a lightning-fast Instant Search feature which allows you to quickly find what you are looking for.  You just enter the first letters of the contact name, contents of the email subject or email message contents – and EmailTray shows you the results.  The difference between EmailTray and Microsoft Outlook is like day and night in this regard.

9. Syncing your email accounts between all your computers.

EmailTray keeps all my email accounts synchronized between all my computers.

Nowadays there hardly is a person who uses only one computing device. We are so Internet connected that email is checked several times per day from work, the restaurant you have lunch at or your home. EmailTray syncs all your email accounts between all your computing devices, so you may be sure that your inbox is always up-to-date. Yes, an EmailTray for Android app is available that works in sync with the desktop client.

10. Managing all emails from one place.

EmailTray manages all my webmail, POP3 and IMAP from one place.

Add all your email accounts to your EmailTray and it will help you to manage all of them at once, including those based on Webmail (Yahoo! Mail, Gmail, Windows Live Hotmail, AOL Mail), POP3 and IMAP.