A Quick Tour about the EmailTray Email App for Android – Now Available on YouTube!

We are happy to unveil a quick video tour about the EmailTray email app for Android which is now available on YouTube:

This is not a marketing pitch but rather a video tour introducing the features and settings of the EmailTray mail app for Android.

The main features of EmailTray are:
- Multiple email accounts supported
- Intelligent email sorting (by sender priority)
- Messages can be grouped by date or sender
- Instant notifications about priority mail (sound, vibration, light)
- A widget on the home screen that notifies you about the number of priority emails
- Password protection
- Full support for POP3 and IMAP (including push notifications).

As usual, you can download EmailTray for Android at Google play.

Video editing by Zhanna Pimanova.
Music by Jahzzar. Album: The Crowd. Track:  Ice Cream. Credits: (Jahzzar) / CC BY-SA 3.0

The Devil Is In The Details: 9 Things That Make The EmailTray Email Client For Windows Awesome

emailtray-email-client-for-windows

The EmailTray email client for Windows is great in dealing with all email management tasks: it sorts email according to importance and notifies you about important messages only, saves you from spam and phishing, rescues good emails from the Spam folder and synchronizes your contact address book. The EmailTray developer team does its best to implement other ideas to bring you the best email client possible:

  1. The EmailTray email client for Windows is easy to set up. You need just click once to install EmailTray. Install the EmailTray email client.
  2. Add your email accounts instantly. You just need to add the email address and password in most cases and nor further setup is needed. The EmailTray email client knows all the necessary settings of the popular email providers.
  3. Create full and shortened signatures to be added automatically in new emails and replies. Your full signature will be automatically added to all your new emails and the shortened one to your replies and forwards. The automatization saves you seconds, and a second saved is an hour earned.
  4. Turn off/on sound notifications quickly. You can find a sound notification icon in the bottom right corner. Just click it to turn all the EmailTray sound notifications off/on; there is no need to go to the settings if you need no sounds.
  5. Access the most important emails quickly. Click the EmailTray email client icon in the notification area and you will get to the latest unread important email.
  6. Mark spam in different ways. You can mark as spam a message, a sender or all messages from the domain at once. These flexible settings help to fight spam as smoothly as possible.
  7. Create specific rules. You may set a sender’s priority before you receive any email, you just need to know the sender’s name or keywords in the subject. Do this to be sure you read important emails even if the sender uses a new email address.
  8. Manage your subscriptions in a smart way. The EmailTray email client combines emails from different senders but sent to one subscription email address into one contact card and one thread. Names of the senders in these subscription threads are highlighted so you will easily find a message you need. And there are even more things to make your subscription management easy: you may create rules and mark special senders with different colors.
  9. Add all of one sender’s email addresses into one contact card. It doesn’t matter what email address your sender uses, you will see the photo you chose for this sender anyway.

Are there any features you’d like to see in the EmailTray email client or Windows? Feel free to tell us in the comments or discuss your thoughts on our Facebook page.

The EmailTray Email Client for Windows: Protect Yourself from Spam and Phishing

In the previous post we told you about 5 simple rules that help you to protect yourself from cybercrimes and taught you how to protect your personal data. Today we want to continue the topic and show you the benefits of using the EmailTray email client for Windows for managing your emails and protecting yourself from spam and phishing.

The EmailTray email client for Windows recognizes senders and enriches your email communication with your contacts’ information from their social profiles on Facebook and LinkedIn. This helps you to detect valuable emails and ignore spam, while greatly decreasing your email overload.

Besides, the EmailTray email client for Windows will show the official icons for known senders like PayPal, eBay, Facebook, LinkedIn, etc. This official icons save you from phishing attacks, i.e. from the attempts to steal your passwords or credit card details. You can see the PayPal official icon on the image below.

In case a possibly spam email went to your inbox, the EmailTray email client marks it with a special warning, that attracts your attention. Now you can teach the EmailTray email client how to treat such emails in future.

Phishing emails, in their turn, are marked with bright warning sign. You will notice these for sure. And this is really important, because a mistake may cost you a lot. When the EmailTray email client for Windows suspects the email to be a phishing attempt, you will see this bright red warning.

We hope our recommendations and the EmailTray algorithm help you to avoid phishing attacks, save you from spam and make your email management easy and enjoyable.

Download and install the EmailTray email client for Windows and Androids and have an easy time dealing with your email communications and email overload.

Manage Your Email Contacts with The EmailTray Address Book

Any user friendly and popular email client should be excellent in the following ways:

-          it should be easily set up;

-          it should defend from spam;

-          it should notify users about important messages;

-          its contact book should be convenient.

The EmailTray email client for Windows has its own smart algorithm to conquer spam and it’s great in notifying users only about the emails that are worth their attention. Now it’s time to talk about the EmailTray contact book that has some unique features:

1. You need to do nothing to have your contact book fill with contacts.

EmailTray will fill your contact book for you. All contacts, that you have correspondence with, are automatically added to the contact book. Also, the contacts from all added email accounts are imported; plus you can import contacts from your LinkedIn and Facebook account if you wish.

2. The EmailTray contact book adds a “human face” to your inbox.

EmailTray tries to find and add a sender’s photo to the sender’s cards in your contact book (using Facebook or LinkedIn profile pictures, for example), but if there is still no photo or you want to change it, you can easily do this while editing your contacts’ details. These photos will be shown in your Inbox when you receive email from any particular sender and this will help you notice important messages faster.

3. With EmailTray your contacts information is always in order.

When EmailTray finds duplicate contacts in your contact book, it will merge them automatically. In case there are several contacts, for example, with identical full name but different titles, EmailTray will draw your attention to them and merge them in one contact card if you claim this to be the same person. This feature helps you keep your contact book in a perfect order.

4. Your EmailTray and Gmail contact books are always synchronized.

When you set EmailTray to sync your list of contacts with your Google contacts (please note that currently this is a beta option), you will never need to worry whether your contacts book is up-to-date. EmailTray will create the same groups you have in your Google account. With your contacts being synchronized in this way, you may be sure that important contact information is always within reach.

Don’t Let Your Email Spam Filters Kill Good Mail: Have It Rescued

email filters kill good mail

Why some email messages are lost

Most Webmail providers and Internet Service Providers offer a feature of email filtering which is executed right on their servers. That means that some emails initially routed to your Inbox will be rejected at the server level. This is point #1 where the emails get sifted and some of them land in a Spam folder.

Further on, a built-in email filter used in your desktop email client or a separate email filtering program installed on your computer may screen incoming mail again. It will look for suspicious mail and put it in the Spam folder. This is point #2 where incoming mail is filtered again.

As a result, an end user receives only part of the emails initially routed to their Inbox. Some emails are rejected on the server and some end up in the Spam folder of your favorite email client. The good news is that you can manually check what’s inside your email client’s Spam folder. The bad news is that email clients normally will not download the contents of the Spam folders of your tracked accounts. That’s really sad.

 

What exactly email spam filters do

  • Analyze email headers, message subjects and bodies for suspicious content
  • Block suspicious emails by IP address, server, email address or by country code
  • Offer sensitivity settings and custom rules
  • Offer a spam-complaint mechanism
  • Run black lists of suspicious senders and white lists of approved senders

 

Weak points of email spam filters

  • Good emails from real senders can get trapped by a content filter in case “suspicious” words are used in the subject or message body
  • Emails from prospects and partners can be mistakenly regarded as spam because of the country code
  • You can still get messages from spammers because their IPs or email addresses haven’t yet been added to the black list
  • Good emails can get blocked because your email spam filter sensitivity settings are set to be too strict
  • Cost: You are expected to pay $19-$29 to use one of the popular email spam filters

 

How the EmailTray email client sorts emails

  • Analyzes user emailing habits (read/reply/forward/delete actions)
  • Analyzes interconnections between all EmailTray users
  • Assigns a priority to each email sender
  • Ranks all incoming emails in your Inbox
  • Inspects the contents of the Spam folders of all your accounts for important messages
  • Rescues good emails mistakenly trapped by email spam filters and sends them back to your Inbox
  • Files all incoming messages under the Top Priority, Low Priority, No Priority and Spam markers

 

In other words, EmailTray processes emails just the other way round. Instead of taking suspicious mail away and leaving you face to face with all emails (both important and unimportant), EmailTray singles out important emails and lets you focus on them right away. Learn more why EmailTray is better than a regular email spam filter.

With EmailTray, you no longer need to look through the contents of the Spam folders, searching for any lost important emails. You no longer need to sort emails in your Inbox. You can now get focused on the contents of the Top Priority and Low Priority tabs and stop stressing out over email overload. That’s easier than you could expect.

A Smart Email Notifier: Get Alerted Only about the Emails That Are Worth Your Attention

new mail notification

So you use email as one of the important channels for business and personal communication, receive tens or even hundreds of email messages per day, and get distracted to your Inbox many times a day… For those who practically apply time management principles to their everyday life, it is vital to use productivity tools to conquer information overload – in order to focus one’s attention on important tasks and eliminate unnecessary distractions.

So where is the way out? A smart email notifier is definitely the best solution here.
Why would you need an email notifier? There might be several reasons for that:

- You want to be focused on your daily tasks rather than checking mail dozens of time per day
- You don’t want to miss any important emails
- You want to know about each important mail in time, not in a batch only three times a day (which is what some email overload experts have suggested as a strategy).

In other words, a good email notifier is supposed to free up your hands and save your time, help you manage email efficiently, let you focus on important tasks and improve your email productivity.

 

Standard features expected in a simple email notifier

  • Easy and hassle-free setup
  • Popular Webmail provider support
  • POP3 and IMAP support, including SSL
  • No limit on the number of email accounts to track
  • Visual and sound notifications that can be disabled on demand

Extra features you would love to have

  • Tray icon notifications about new important emails
  • Access to the Inbox directly through the email notifier
  • Custom mail check interval for each email account
  • Locking your email data with a password
  • Low cost, or NO cost at all

Advanced features of a smart email notifier

  • A smart email sorting mechanism which ranks emails by priority
  • Notifications about IMPORTANT emails only
  • Smart reminders
  • Ability to sync mail data between your desktop and Android devices
  • Having messages from the Spam folders of all your accounts aggregated in one place for a quick check and mass deletion

Do you want to get the most out of your email software? Then go for EmailTray, a FREE email client and a smart email notifier which offers you everything you could ever dream about in an email client.

EmailTray offers easy and lightning-fast setup: just enter the login and password details for each email account (this data will be stored locally on your PC), and this smart email client will configure everything for you.

EmailTray supports all popular Webmail providers (Yahoo! Mail, Gmail, Windows Live Hotmail and AOL Mail), POP3 and IMAP accounts. You are not limited to the number of email accounts to track.

With EmailTray, you can read, reply to and forward emails in HTML; open, save and send attachments, take advantage of the instant search feature, manage your contacts and sync them with your Android devices… and more.

Thanks to an advanced email sorting mechanism, EmailTray knows which emails you need to attend to first and it does not bother you with each and every email. It will notify you about the top priority emails only with a popup window and sound.

EmailTray software is available both as a Windows email client and an Android email app. In fact using EmailTray on several devices improves the accuracy of email sorting across all your devices, as EmailTray remembers the email actions you applied to each email sender and uses this data for better email sorting.

 

New mail notifications in the EmailTray Windows email client

New mail notifications in the EmailTray Windows email client

 

EmailTray Android email notifier

New mail notifications in the EmailTray mail app for Android

EmailTray for Android + EmailTray for Your PC = the Best Spam Free Cocktail

emailtray for android and email tray for pc cocktail

Recently the EmailTray for Android app v1.2 was released. You can install it from Google Play or update your installed application. The best thing about this update is that the Android-application is now as good in rescuing good emails from the Spam folder as the desktop EmailTray already is.

Why do you need to rescue something from the Spam folder?

You surely use spam filters to protect yourself from being distracted by nonsense. But these spam filters, unfortunately, make mistakes and bury the emails you need to answer in the Spam folder.

Nobody wants to look through thousands of emails proposing that you buy a Rolex replica or that you help a Nigerian princess rob her country just so you don’t miss something important. And EmailTray is here to help you with that: it’s much more than a spam filter.

Our approach to the problem of excessive spam and information overload is innovative and effective: instead of putting suspicious emails into the Spam folder, the EmailTray email client picks your important emails out of the spam folder and puts them into Top and Low priority folders. When a spam filter puts an important email into the Spam folder by mistake, EmailTray is likely to notice this, with the help of special smart algorithm, and rescue it.

Now you can use the advantages of this approach on your Android-based mobile device. Let’s celebrate this with a cocktail. And the best cocktail, we are sure, is using both the EmailTray for Android app and the EmailTray for your PC.

Why is it the best choice to put EmailTray both on your mobile device and on your desktop?

A mobile device in your pocket is a working tool that is always available. We are sure you will begin to enjoy our approach to your inbox and would like to use EmailTray both on your mobile device and on your desktop. Use the same EmailTray account for both platforms. That way, if you mark someone as a spammer on your mobile phone or quickly write them back, we’ll know how to handle these senders on your other platforms (and IMAP mail will be marked read or deleted when you get to work in the morning). This will help you to get the most from EmailTray’s smart ranking algorithm. With one EmailTray account you can install EmailTray on any device and have your emails sorted from the first launching. It doesn’t matter what you choose: the original EmailTray, the all new EmailTray Beta (link expired), or the EmailTray for Android email client; you may be sure that your inbox will always be in order.

10 Best Features that Keep Me with EmailTray

email tray top priority folder

 

What should your perfect email client do? What functionality are you still looking for? I’ve tried to use webmail interfaces, checked different email clients, and chose EmailTray. Now I will tell you what features allow me to say that EmailTray is the perfect tool to manage emails.

1. Smart email sorting.

EmailTray helps me to keep my inbox in order.

EmailTray ranks all incoming mail using a proprietary email ranking algorithm, singles out important messages and then lists them under the Top Priority and Low Priority tabs.

With EmailTray you can stop looking through all your “incoming” trying to find the most important email – EmailTray does this for you. Like an attentive personal assistant, it places all the top priority emails into a special folder. If you like to have all your papers, desktop and email in order – this feature alone is enough to try EmailTray, but there are 9 more:

2. Rescuing good mails from spam.

EmailTray helps me not to lose an important email in the Spam folder.

You have certainly found important emails in the Spam folders of your Outlook and webmail now and then. EmailTray scans the spam folders of specified webmail and IMAP accounts and, using our special algorithm, moves good emails trapped by the spam filters to the Inbox.

3. Enhanced address book.

EmailTray helps me to manage my contacts and keep them up-to-date.

Manage your contacts in EmailTray and sync your contact list with your Google Contacts. Besides, the smart algorithm will help you to merge your contacts’ address cards, if there are several addresses for the same person.

4. Real people behind the emails.

EmailTray makes email conversation a real person-to-person communication.

EmailTray shows your contacts’ data from their social profiles on Facebook and LinkedIn. So when you receive an email from a new person, you can see a photo and some information.

5. Phishing and scam emails recognition.

EmailTray keeps an eye on my online security.

Attempts to acquire information such as usernames, passwords, and credit card details, masked as a trustworthy entity in email are unfortunately common these days.  EmailTray checks whether the sender is real and shows you the official icon if it is (for large or participating email senders that we work with). Now you can feel safe about your passwords and credit cards details.

emailtray antiphishing

6. Your email data locked with a password.

EmailTray keeps my private emails really private.

This option can help you feel safe about your email accounts if you use EmailTray on a computer that is used by several users. Set a password and only you will be able to use your EmailTray.

7. Customized signatures.

EmailTray chooses the corresponding signature automatically for each account you write from.

When I used other email clients, I always had to write “With best regards, Aliona” manually in the replies. With EmailTray you can have several signatures that will be automatically used in the first emails, replies or forwards for specific email accounts.

8. Instant message search.

EmailTray helps me find everything I need in a split second.

EmailTray offers a lightning-fast Instant Search feature which allows you to quickly find what you are looking for.  You just enter the first letters of the contact name, contents of the email subject or email message contents – and EmailTray shows you the results.  The difference between EmailTray and Microsoft Outlook is like day and night in this regard.

9. Syncing your email accounts between all your computers.

EmailTray keeps all my email accounts synchronized between all my computers.

Nowadays there hardly is a person who uses only one computing device. We are so Internet connected that email is checked several times per day from work, the restaurant you have lunch at or your home. EmailTray syncs all your email accounts between all your computing devices, so you may be sure that your inbox is always up-to-date. Yes, an EmailTray for Android app is available that works in sync with the desktop client.

10. Managing all emails from one place.

EmailTray manages all my webmail, POP3 and IMAP from one place.

Add all your email accounts to your EmailTray and it will help you to manage all of them at once, including those based on Webmail (Yahoo! Mail, Gmail, Windows Live Hotmail, AOL Mail), POP3 and IMAP.